MyProof use case

Secure file sharing for exchanges with external lawyers

Visit legal departments and their external advisors need to exchange confidential information securely. To meet this need, MyProof offers a document sharing platform. Our solution offers :

- Virtual storage space for sensitive files
- Security protocols to protect data
- Collaboration tools to facilitate exchanges

This file-sharing solution enables legal teams to work efficiently with their partners, while preserving the confidentiality of information. Visit digital dataroom from MyProof ensures the integrity of legal data in transmissions between stakeholders.

Sector & stakeholders

Software for intellectual property attorneys

Legal departments manage confidential and strategic information for their companies. They must collaborate with external lawyers while maintaining strict control over access to sensitive documents.

Data security, regulatory compliance and exchange efficiency are major issues. Legal departments need a solution that enables them to share files securely, track access and maintain a clear audit trail.

General Counsel

You supervise legal operations and are responsible for ensuring the confidentiality of information shared with external counsel.

In-house lawyers

You collaborate daily with external lawyers on sensitive files and need a secure exchange space.

External lawyers

You work on files for your corporate customers and need secure access to the relevant documents.

Compliance officer

You ensure compliance with data protection and confidentiality regulations in legal exchanges.

Have a question? Talk to a MyProof expert.

Challenge & solution

Datarooms for secure exchanges with external lawyers

Challenge

Intellectual Property Lawyers' Challenge

As a legal department, you face a major challenge: guaranteeing the confidentiality of exchanges with your external lawyers.

Traditional methods of document sharing present significant risks:

Email vulnerability to interception
Lack of control over the dissemination of sensitive information
Difficulty maintaining a clear record of versions and accesses
Risk of non-compliance with data protection regulations

A legal manager recently shared with us his concern following the discovery that a confidential document had been accidentally shared with an unauthorized third party, jeopardizing an ongoing negotiation.

Solution

Solution selected: Datarooms

To meet these challenges, MyProof offers a dataroom specially designed for secure exchanges with external lawyers. This solution offers you :

A highly secure virtual exchange space: all legal documents are centralized in an encrypted environment with strong authentication.
Fine-tuned management of access rights : you control exactly who can view, modify or download each document.
Unalterable traceability: every action is time-stamped in the blockchain, providing irrefutable proof of exchanges.
Version management : you can work on documents collaboratively, while keeping a clear history of changes.
Detailed audit log : you monitor all interactions to ensure compliance and transparency.

This approach enables you to collaborate effectively with external lawyers while protecting your company's sensitive information.

Implementation

Datarooms for intellectual property attorneys

MyProof's dataroom is specially designed to meet the needs of legal departments for secure document sharing with external lawyers. This feature creates a virtual workspace dedicated to each case, offering granular access control and full traceability of interactions.

With this solution, you can share confidential documents, collaborate on sensitive files and track the progress of your legal affairs in complete security, while complying with confidentiality and data protection obligations.

1

Dataroom creation

Set up a secure area for each legal case, with security settings adapted to the sensitivity of the documents.

2

Access management

Invite external lawyers and assign them specific access rights according to their role in the case.

3

Sharing and collaboration

Upload relevant documents and collaborate in real time with external lawyers on legal files.

4

Monitoring and auditing

Monitor all activities in the dataroom and generate detailed audit reports to ensure compliance and traceability.

Benefits

Datarooms to optimize legal collaboration

You can precisely define access rights for each external lawyer, limiting their visibility to only those documents relevant to their mission.

A detailed audit log enables you to track all actions taken on documents, reinforcing your ability to manage legal risks.

Datarooms facilitate simultaneous work on legal documents, speeding up review and validation processes with your external lawyers.

Using secure datarooms helps you comply with confidentiality obligations and data protection regulations in your external exchanges.

Access the platform

Discover the power of MyProof to secure your critical data. Our intuitive solution will enable you to protect, certify and share your sensitive information with complete confidence.

Use cases

Other uses for MyProof among IP lawyers

Lawyers specializing in intellectual property (IP) have to manage confidential information patents, trademarks and copyrights. Our tool facilitates the work of IP lawyers by providing a reliable environment for storing, time-stamping and sharing this sensitive data, while ensuring its integrity and probative value.

Secure storage of confidential customer documents

Visit secure storage of confidential customer documents is essential for intellectual property lawyers. Our platform meets this need by offering :

Encryption of sensitive data
Traceability of file modifications
File access rights management

This system enables IP professionals to store their digital archives in a secure environment. It ensures the protection of confidential information and facilitates compliance with confidentiality obligations towards customers.

French cloud for safeguarding counterfeiting evidence

Visit intellectual property lawyers require reliable solutions for preserving evidence of counterfeiting. MyProof meets this requirement with :

Storage in France
An advanced safety protocol
Guaranteed file authenticity

Our platform ensures that legal professionals can preserve their confidential files. Visit French cloud for safeguarding counterfeiting evidence from MyProof provides a secure environment for archiving documents relating to intellectual property infringements. This secure storage enables legal professionals to manage their business with complete peace of mind.

Blockchain time-stamping for litigation documents

L'blockchain time-stamping for litigation documents offers legal professionals a tool to strengthen their cases. Visit intellectual property lawyers use MyProof for :

Establishing the chronology of evidence
Ensure data immutability
Track the history of legal documents

This method makes it possible to demonstrate the existence and validity of documents at a given point in time. It thus consolidates the arguments of lawyers in intellectual property disputes, by providing a verifiable digital footprint of evidentiary elements.

Alternative to the soleau envelope for legal briefs

MyProof presents an alternative to the Soleau envelope for legal briefs based on blockchain. This innovation meets the needs of intellectual property lawyers who are looking for digital methods to secure their documents :

Digital time-stamping of writings
Protection equivalent to the Soleau envelope
Proof of anteriority
Non-disclosure guarantee

This blockchain time-stamping system offers legal professionals a solution adapted to the digital age to protect their confidential work.

Blockchain time-stamping for IP prior art evidence

Blockchain technology offers a method of establishing the date of creation of intellectual works. Intellectual property lawyers can use this solution to secure their clients' innovations.

MyProof provides this tool for protect intellectual property rights. Legal professionals can :

Record the creation date of works
Establishing proof of anteriority
Strengthen their customers' legal files

L'blockchain time-stamping for proof of prior art is part of a global strategy to protect intangible assets.

Datarooms sécurisées pour la préparation des contentieux en PI

Les contentieux en propriété intellectuelle exigent une structuration méthodique des dossiers juridiques. Pour répondre à cette nécessité, les avocats spécialisés en propriété intellectuelle utilisent des espaces numériques dédiés. Ces plateformes permettent de centraliser et d’organiser les documents relatifs aux litiges concernant les brevets, marques déposées et droits d’auteur.

Visit datarooms sécurisées de MyProof offrent un environnement protégé pour la préparation des affaires. Les équipes juridiques y collaborent en préservant la confidentialité des informations. Le contrôle des accès et la traçabilité des actions renforcent la protection des données sensibles tout au long de la procédure, de la constitution du dossier jusqu’au jugement.