MyProof use case

Secure file sharing for financial reporting

Visit financial audit firms regularly manage sensitive accounting data on behalf of their customers. MyProof offers a solution for improving collaboration and maintaining confidentiality during the creation of financial reports.

Our platform provides a digital infrastructure for the exchange and storage of accounting documents. It simplifies the preparation of balance sheets and financial statements, while protecting information from unauthorized access. Users benefit from secure dataroom for sharing sensitive filesThis makes it easier to work together on financial issues.

Sector & stakeholders

Software for financial audit firms

In the field of financial auditing, you are confronted with major challenges in the management and secure sharing of financial data. Preparing financial reports involves collecting, analyzing and synthesizing large volumes of confidential information from a variety of sources.

You need to guarantee data integrity and confidentiality, while facilitating collaboration between the various parties involved in the audit process. Compliance with regulatory standards, traceability of exchanges and protection against unauthorized access are essential in your sector.

Financial auditors

You need secure access to financial documents for analysis and audit reporting.

Chartered accountants

You work with auditors to provide detailed financial information, and need a secure place to share it.

Financial managers

You are responsible for transmitting the company's financial data, and for ensuring its confidentiality.

Audit committees

You supervise the audit process and require controlled access to reports and working documents.

Have a question? Talk to a MyProof expert.

Challenge & solution

Secure datarooms for optimized financial reporting

Challenge

Challenge for financial audit firms

As a financial audit firm, you face major challenges when preparing financial reports:

Management of large volumes of sensitive financial data
Collaboration with multiple internal and external stakeholders
Compliance with strict regulatory confidentiality standards
Risk of leaks of critical financial information
Difficulties in maintaining a clear audit trail of document modifications

One of our customers recently shared his experience with us: during a complex audit, the accidental dispatch of a confidential financial document to an unauthorized recipient almost compromised the integrity of the audit and the firm's reputation.

Solution

Solution selected: Datarooms

To meet these challenges, MyProof offers a dataroom solution specially designed for financial audit firms. This solution offers you :

A secure virtual workspace : centralization of all financial documents in an encrypted environment with strong authentication.
Fine-tuned management of access rights : precise control of permissions for each document and user.
Time-stamping blockchain : unalterable recording of every action, guaranteeing the integrity of financial data.
Version tracking : efficient management of iterations on financial documents, avoiding errors linked to multiple versions.
Detailed audit log : full traceability of all interactions, facilitating regulatory compliance.

With this approach, you can concentrate on financial analysis, with the assurance that your customers' sensitive data is protected throughout the audit process.

Implementation

Datarooms for financial audit firms

MyProof's dataroom is a virtual workspace designed to meet the specific requirements of financial audit firms. It enables you to centralize, organize and securely share the documents you need to prepare your financial reports.

This feature offers you a secure collaborative environment where you can exchange sensitive information with your customers and team, while maintaining strict control over access to confidential financial data.

1

Dataroom configuration

Create a dedicated space for each audit assignment, with security settings adapted to your customers' confidentiality requirements.

2

Financial document management

Import and organize financial statements, vouchers and other documents required for auditing in the dataroom.

3

Access assignment

Invite your team members and customer representatives with specific access rights for each document or file.

4

Follow-up and finalization

Use the audit log to track all document interactions. Once the audit is complete, lock the dataroom to preserve the integrity of the final reports.

Benefits

Datarooms to optimize financial audits

Exchange and share sensitive financial documents in a secure environment, making it easier to gather and analyze the information you need for your audits.

Benefit from a detailed audit log of all actions carried out on documents, ensuring total transparency and facilitating compliance with auditing standards.

The versioning system lets you easily track changes to financial reports, avoiding confusion and ensuring that you're always working on the latest version.

Define precise access rights for each member of your team and your customers, ensuring that everyone has access only to the information required for their role in the audit process.

Access the platform

Discover the power of MyProof to secure your critical data. Our intuitive solution will enable you to protect, certify and share your sensitive information with complete confidence.

Use cases

Other use cases for MyProof in financial audit firms

Financial audit firms have to manage confidential financial information while ensuring data integrity and traceability. Our financial audit solution meets requirements for confidentiality, regulatory compliance and secure collaboration with customers and teams.

Secure storage of evidence of financial fraud

Visit financial audit firms frequently manage sensitive data linked to accounting irregularities. Our platform offers a solution for managing and preserving evidence in the event of financial malpractice.

Here are the main features:

- Organization of digital fraud files
- Document access rights management
- Preserving the authenticity of evidence

This solution for securely storing evidence of financial fraud enables auditors to gather and protect evidence in a secure digital space. This facilitates the examination of evidence and its use in legal proceedings.

French cloud for backing up accounting documents

Visit financial audit firms require reliable solutions to protect their data. MyProof, a French cloud for backing up accounting documents, meets this safety requirement.

Our platform, hosted in France, ensures the protection of financial information and complies with current regulations. MyProof users have a secure space in which to store their accounting files, guaranteeing :

Data confidentiality
Information integrity
Document accessibility

This solution enables professionals to manage their digital archives with complete peace of mind, while complying with security and compliance standards.

Secure drive for protecting audit reports

Financial audit firms handle sensitive data on a daily basis. To guarantee the protection of this information, MyProof offers a digital storage solution comprising :

Encrypted storage space for accounting documents
An automatic backup mechanism
An access rights management system

This document management platform meets auditors' needs for secure financial data. Users benefit from secure drive to host their reports and confidential information, ensuring the integrity and confidentiality of audits.

Blockchain time-stamping for financial statements

To verify the authenticity of accounting documents, the financial audit firms are turning to blockchain time-stamping. This technology records the digital footprint of reports on a distributed register, offering traceability of financial statements.

Blockchain time stamping certifies the existence of a document at a given moment and guarantees its integrity. It provides proof of the chronology of changes made to reports. Auditors can thus review historical financial records and identify any unauthorized modifications, reinforcing the reliability of the audit process.

Alternative to the solar envelope for accounting documents

To guarantee the integrity of financial documents, the certified accountants are looking for alternatives to the Soleau envelope. Blockchain technology offers a digital solution for certifying accounting documents.

MyProof uses theblockchain time-stamping to replace traditional methods of preserving evidence. This system enables financial professionals to :

Certify the existence of a document on a specific date
Check file integrity over time
Securing sensitive financial data

This digital approach meets audit firms' needs for traceability and protection of accounting information, while adapting to the demands of the digital world.

Blockchain time-stamping for financial audit reports

Visit financial audit firms are looking for ways to certify their reports. Our technology meets this need by using blockchain time-stamping for financial audit reports.

This system records the creation and content of documents in a decentralized register. In this way, it ensures their authenticity and immutability over time.

Auditors obtain verifiable proof of the existence and integrity of their reports at a specific point in time. This strengthens the credibility of their financial assessments and facilitates regulatory compliance.

datarooms software for collaboration between audit teams

Visit financial audit firms optimize their processes with the right digital solutions. The benefits of datarooms software for collaboration between audit teams :

File storage in a protected environment
Simplified communication between stakeholders
Authorization control for confidential data

MyProof integrates these functionalities and tracks changes made to documents. This platform enables professionals to carry out their audits in compliance with financial information protection requirements.

Secure datarooms for storing financial audit reports

Visit financial audit firms need reliable solutions to manage their confidential data. Our platform meets this need by offering :

Secure archiving of audit reports
Controlled sharing of financial information
Preserve the integrity of accounting documents

Visit secure dataroom from MyProof centralizes files in a protected virtual environment. This solution facilitates collaboration between teams, while ensuring strict control of access to sensitive information. Users can thus carry out their audit missions in full compliance with security and confidentiality standards.