MyProof use case

Secure storage of evidence of financial fraud

Visit financial audit firms frequently manage sensitive data linked to accounting irregularities. Our platform offers a solution for managing and preserving evidence in the event of financial malpractice.

Here are the main features:

- Organization of digital fraud files
- Document access rights management
- Preserving the authenticity of evidence

This solution for securely storing evidence of financial fraud enables auditors to gather and protect evidence in a secure digital space. This facilitates the examination of evidence and its use in legal proceedings.

Sector & stakeholders

Software for financial audit firms

As a financial audit firm, you face major challenges when it comes to managing evidence of fraud. The security and integrity of the data collected are essential to the success of your investigations and the validity of your conclusions.

You face several challenges: protecting against unauthorized access, preserving the chain of custody of evidence, and being able to demonstrate the authenticity of documents in the event of litigation. These issues are crucial to maintaining the confidence of your customers and the credibility of your audit reports.

Financial auditors

You need a secure place to store and organize the evidence collected during your investigations, while guaranteeing its integrity.

Chartered accountants

You need to be able to securely access sensitive financial documents and share them with auditors in a controlled way.

Fraud investigators

You need a system to centralize and protect the digital evidence gathered in the course of your investigations.

Compliance officers

You need a tool to store and track documents related to anti-fraud procedures and internal controls.

Have a question? Talk to a MyProof expert.

Challenge & solution

Securing evidence for reliable financial audits

Challenge

Challenge for financial audit firms

As a financial auditor, you face a major challenge: guaranteeing the integrity and confidentiality of fraud evidence gathered during your investigations.

Traditional storage methods present several risks:

Vulnerability to unauthorized access
Difficulty proving the authenticity of documents
Risk of loss or alteration of evidence
Lack of traceability of access to sensitive information

One of your colleagues recently shared with us an experience where crucial evidence was compromised following a security breach, jeopardizing the entire investigation and the firm's reputation.

Solution

Solution selected: Secure storage

To meet these challenges, MyProof offers a secure storage solution specially designed for evidence of financial fraud:

End-to-end encryption : your data is protected at all times, both at rest and in transit.
Multi-factor authentication : only authorized persons can access stored evidence.
Time-stamping blockchain : each document is time-stamped, providing irrefutable proof of its existence at a given time.
Detailed logging : all document accesses and actions are recorded, ensuring a complete audit trail.
Managing access rights : you control exactly who can view, modify or download each piece of evidence.
Redundant backup : your data is replicated on several secure servers to prevent loss.

This approach allows you to conduct your audits with complete confidence, knowing that the integrity of your evidence is preserved throughout the investigation.

Implementation

Secure storage for financial audit firms

MyProof's secure storage is designed to meet the specific fraud evidence management requirements of financial audit firms. This feature enables you to store, organize and access your sensitive documents in a highly secure environment.

Thanks to advanced encryption and strict access controls, you can guarantee the integrity and confidentiality of evidence collected throughout your financial investigations.

1

Proof import

Upload your financial fraud-related documents and files directly to the secure storage space.

2

Data classification

Organize your evidence using a system of tags and folders to make it easier to find and analyze later.

3

Access management

Define precise authorization levels for each member of your team, ensuring granular control over sensitive information.

4

Activity monitoring

View a detailed history of all actions carried out on stored files, guaranteeing complete traceability.

Benefits

Secure storage to strengthen your financial audits

MyProof enables you to store sensitive documents linked to financial fraud in total security, preserving the integrity of evidence essential to your investigations.

Thanks to our rights management system, you can restrict access to confidential data to authorized members of your audit team.

Every interaction with stored documents is recorded, giving you a detailed history for your audit reports and making it easier to detect suspicious activity.

Our solution helps you comply with legal requirements for storing and protecting sensitive financial data.

Access the platform

Discover the power of MyProof to secure your critical data. Our intuitive solution will enable you to protect, certify and share your sensitive information with complete confidence.

Use cases

Other use cases for MyProof in financial audit firms

Financial audit firms have to manage confidential financial information while ensuring data integrity and traceability. Our financial audit solution meets requirements for confidentiality, regulatory compliance and secure collaboration with customers and teams.

French cloud for backing up accounting documents

Visit financial audit firms require reliable solutions to protect their data. MyProof, a French cloud for backing up accounting documents, meets this safety requirement.

Our platform, hosted in France, ensures the protection of financial information and complies with current regulations. MyProof users have a secure space in which to store their accounting files, guaranteeing :

Data confidentiality
Information integrity
Document accessibility

This solution enables professionals to manage their digital archives with complete peace of mind, while complying with security and compliance standards.

Secure drive for protecting audit reports

Financial audit firms handle sensitive data on a daily basis. To guarantee the protection of this information, MyProof offers a digital storage solution comprising :

Encrypted storage space for accounting documents
An automatic backup mechanism
An access rights management system

This document management platform meets auditors' needs for secure financial data. Users benefit from secure drive to host their reports and confidential information, ensuring the integrity and confidentiality of audits.

Blockchain time-stamping for financial statements

To verify the authenticity of accounting documents, the financial audit firms are turning to blockchain time-stamping. This technology records the digital footprint of reports on a distributed register, offering traceability of financial statements.

Blockchain time stamping certifies the existence of a document at a given moment and guarantees its integrity. It provides proof of the chronology of changes made to reports. Auditors can thus review historical financial records and identify any unauthorized modifications, reinforcing the reliability of the audit process.

Alternative to the solar envelope for accounting documents

To guarantee the integrity of financial documents, the certified accountants are looking for alternatives to the Soleau envelope. Blockchain technology offers a digital solution for certifying accounting documents.

MyProof uses theblockchain time-stamping to replace traditional methods of preserving evidence. This system enables financial professionals to :

Certify the existence of a document on a specific date
Check file integrity over time
Securing sensitive financial data

This digital approach meets audit firms' needs for traceability and protection of accounting information, while adapting to the demands of the digital world.

Blockchain time-stamping for financial audit reports

Visit financial audit firms are looking for ways to certify their reports. Our technology meets this need by using blockchain time-stamping for financial audit reports.

This system records the creation and content of documents in a decentralized register. In this way, it ensures their authenticity and immutability over time.

Auditors obtain verifiable proof of the existence and integrity of their reports at a specific point in time. This strengthens the credibility of their financial assessments and facilitates regulatory compliance.

Secure file sharing for financial reporting

Visit financial audit firms regularly manage sensitive accounting data on behalf of their customers. MyProof offers a solution for improving collaboration and maintaining confidentiality during the creation of financial reports.

Our platform provides a digital infrastructure for the exchange and storage of accounting documents. It simplifies the preparation of balance sheets and financial statements, while protecting information from unauthorized access. Users benefit from secure dataroom for sharing sensitive filesThis makes it easier to work together on financial issues.

datarooms software for collaboration between audit teams

Visit financial audit firms optimize their processes with the right digital solutions. The benefits of datarooms software for collaboration between audit teams :

File storage in a protected environment
Simplified communication between stakeholders
Authorization control for confidential data

MyProof integrates these functionalities and tracks changes made to documents. This platform enables professionals to carry out their audits in compliance with financial information protection requirements.

Secure datarooms for storing financial audit reports

Visit financial audit firms need reliable solutions to manage their confidential data. Our platform meets this need by offering :

Secure archiving of audit reports
Controlled sharing of financial information
Preserve the integrity of accounting documents

Visit secure dataroom from MyProof centralizes files in a protected virtual environment. This solution facilitates collaboration between teams, while ensuring strict control of access to sensitive information. Users can thus carry out their audit missions in full compliance with security and confidentiality standards.