MyProof use case

Secure Drive for archiving contracts and legal agreements

Visit legal departments are faced with the challenge of preserving and securing their essential documents. MyProof responds to this challenge with a digital storage solution for the legal sector. This system enables :

- Centralize contracts and agreements
- Guarantee the confidentiality of legal documents
- Ensuring long-term preservation

Thanks to this digital archivingThis approach facilitates document management and reinforces the protection of sensitive information. This approach facilitates document management and reinforces the protection of sensitive information.

Sector & stakeholders

Software for legal and IP departments

Visit legal departments are facing major document management challenges. You need to manage a growing volume of contracts and agreements, while ensuring their confidentiality and integrity.

The complexity lies in the need to store these documents securely, while allowing rapid and controlled access. You need a solution that guarantees compliance with current regulations, while facilitating collaboration between the various players in the legal process.

In-house lawyers

You are responsible for drafting, reviewing and archiving contracts. You need fast, secure access to document history.

Quality managers

Your role is to ensure compliance with regulations. You need to be able to easily audit access to sensitive documents.

General Counsel

You oversee all legal operations and need an overview of all current contracts and agreements.

External partners

Whether you're a lawyer or a consultant, you work together on certain projects and need secure, temporary access to specific documents.

Have a question? Talk to a MyProof expert.

Challenge & solution

Secure archiving of legal documents: simplifying management and strengthening compliance

Challenge

Challenge for legal and IP departments

Legal departments face increasing challenges in managing their documents:

Large volume of contracts and agreements to be archived securely
Risk of loss or corruption of sensitive data
Difficulty finding specific documents quickly
Need to prove document integrity and authenticity in the event of a dispute
Compliance with data protection regulations

A legal manager recently told us that he had wasted several hours looking for a crucial rider during a negotiation, jeopardizing the conclusion of an important agreement.

Solution

Solution selected: Secure storage

MyProof offers a secure drive specially designed for archiving legal documents:

Encrypted storage : all your contracts and agreements are protected by end-to-end encryption.
Intuitive filing system : organize your documents by type, date, stakeholder or project for a quick search.
Time-stamping blockchain : each archived document is time-stamped, providing irrefutable proof of its existence at a given time.
Precise access control: define who can view, modify or download each document.
Version history : track the evolution of your documents and easily restore earlier versions.
Detailed audit log : trace all actions carried out on your documents to ensure compliance.

This solution enables you to centralize and secure your legal documents, while facilitating their access and day-to-day management.

Implementation

Secure storage for legal and IP departments

MyProof's secure storage is a robust solution for managing and archiving your legal documents. This feature enables you to store, organize and access your contracts and agreements securely, while ensuring their legal compliance.

Thanks to advanced encryption protocols and granular access control, you can be sure that your sensitive information is protected against unauthorized access, while remaining easily accessible to authorized members of your team.

1

Storage space creation

Configure your secure drive with a folder structure tailored to your legal archiving needs.

2

Document loading

Import your contracts and agreements into the system, with automatic file integrity checks.

3

Granting access rights

Define precise access levels for each user or group, ensuring strict control over document viewing and modification.

4

Search and retrieval

Use advanced search functions to quickly find archived documents, with a complete access and modification history.

Benefits

Secure storage to optimize contract management

Consolidate all your legal contracts and agreements in a single, secure space, making them easy to access and manage for your entire legal team.

Find the documents you need instantly thanks to advanced search functions, saving precious time when consulting or updating contracts.

Define precise access rights for each member of your team or external collaborator, ensuring that only authorized people can view or modify sensitive documents.

Benefit from a detailed history of all actions carried out on your documents, enabling you to track modifications and meet your compliance and audit obligations.

Access the platform

Discover the power of MyProof to secure your critical data. Our intuitive solution will enable you to protect, certify and share your sensitive information with complete confidence.

Use cases

Other MyProof use cases in legal and IP departments

Legal departments deal with the day-to-day confidential documents and sensitive information. They must ensure security, traceability and integrity while facilitating internal and external collaboration. Our a tool for departments legal meets these requirements by providing a safe working environment that complies with legal standards.

French cloud for storing litigation files

Legal teams need to secure their litigation files. The MyProof solution offers a cloud storage adapted to these requirements:

Servers located in France
Data encryption
Fine-tuned management of access rights

These features guarantee the integrity of legal information throughout the proceedings. Our platform enables legal departments to focus on their business, safe in the knowledge that their documents are protected to the highest standards.

Blockchain time-stamping for regulatory documents

The management of regulatory documents requires tools adapted for the legal department. MyProof meets these requirements with :

Time certification of files
Verifying content integrity
Chronological recording of modifications

This approach, based on theblockchain time-stamping guarantees document traceability and authenticity. It enables teams to manage their digital archives according to current standards, ensuring regulatory compliance.

Alternative to the soleau envelope for corporate contracts

MyProof offers an innovative method for protecting company contracts: theblockchain time-stamping. This technology replaces the traditional Soleau envelope and offers several advantages to legal teams:

Creating a digital anteriority certificate
Protection of contractual documents
Simplified management of electronic evidence

Visit legal departments can secure their intellectual property and manage their commercial agreements in the digital age. This solution meets the need for traceability and authenticity of corporate documents.

Blockchain time-stamping for legal notices

L'blockchain time-stamping for legal notices meets legal requirements for time-based certification. This technology enables :

Check the existence of a document on a specific date
Prove content integrity
Establishing precedence in the event of a dispute

Visit legal departments using MyProof have a tool for validating their documents. The system generates an unalterable digital footprint, offering solid proof of the status of notices at any given moment. This method strengthens the position of companies in potential disputes.

Logiciel datarooms pour la centralisation de documentation juridique

La gestion des documents juridiques confidentiels pose des défis aux équipes légales. Pour répondre à ce besoin, MyProof propose une solution de centralisation documentaire. Cette dataroom juridique permet aux avocats et juristes de :

Structurer leur base documentaire
Travailler en équipe sur les dossiers
Contrôler l’accès aux informations sensibles

Grâce à cet outil, les legal departments peuvent se concentrer sur leurs affaires tout en préservant la confidentialité des données. La plateforme offre un environnement sécurisé pour stocker, partager et collaborer sur les documents légaux.