MyProof use case

Secure storage of sensitive legal documentation

Legal departments regularly handle confidential information. Our platform offers a solution for legal archive conservation which ensures the integrity and security of sensitive data.

Digital archiving of legal files
Document access rights management
Compliance with confidentiality standards

Our system enables legal teams to efficiently manage their secure storage of legal documents while maintaining compliance with current regulations.

Sector & stakeholders

Software for legal and IP departments

Legal departments deal with large quantities of confidential documents on a daily basis. Protecting this information is essential to safeguarding the company's interests and complying with legal obligations.

Secure storage of legal documents is essential for a number of reasons: to prevent information leaks, ensure regulatory compliance, and facilitate collaboration between the various players in the department. The challenges are many: guaranteeing document integrity, controlling access, and maintaining a precise history of modifications.

In-house lawyers

You need fast, secure access to all your company's legal documents, while ensuring their confidentiality.

Compliance officer

Your role is to ensure compliance with current regulations, which requires reliable, traceable storage of legal documents.

General Counsel

You supervise all legal activities and are responsible for ensuring the security of the company's sensitive information.

External lawyers

You collaborate with the legal department and need secure access to documents relevant to ongoing cases.

Have a question? Talk to a MyProof expert.

Challenge & solution

Secure and efficiently organize confidential legal documents

Challenge

Challenge for legal and IP departments

Legal departments face major challenges in managing their sensitive documentation:

Risk of confidential information leaking out when sharing documents
Difficulty in maintaining a coherent organization of legal files
Lack of traceability of document access and modifications
Complexity of proving document integrity and authenticity in the event of a dispute

A legal director recently shared his experience with us: a confidential document was accidentally sent to an unauthorized recipient, jeopardizing an ongoing strategic negotiation.

Solution

Solution selected: Secure storage

MyProof offers a secure storage solution specially designed for legal departments:

End-to-end encryption : all documents are encrypted, ensuring confidentiality even in the event of unauthorized access to the server
Customizable folder structure : organize your documents in your own tree structure for intuitive navigation
Granular access control : precisely define each user's rights to each document
Time-stamping blockchain : prove the existence and integrity of your documents at all times
Detailed audit log : track all actions performed on your documents for complete traceability

This approach enables you to efficiently centralize and secure your legal documentation, while facilitating collaboration and strengthening your regulatory compliance.

Implementation

Secure storage for legal and IP departments

MyProof's secure storage is designed to meet the specific data protection requirements of legal departments. This feature enables you to store, organize and share your legal documents in a secure and compliant way.

With end-to-end encryption and granular access controls, you can rest assured that your sensitive information remains confidential, yet easily accessible to authorized persons.

1

Importing documents

Upload your legal files directly to MyProof's secure interface.

2

File organization

Create a folder structure tailored to your needs, so you can file your documents efficiently.

3

Definition of access rights

Assign specific permissions to each user or group to control access to documents.

4

Search and retrieval

Use advanced search functions to quickly find the documents you need.

Benefits

Secure storage for optimized legal document management

MyProof secures your sensitive legal documents, reducing the risk of unauthorized disclosure and ensuring the confidentiality of your customers' and your company's information.

Manage access rights to your legal documents and track every consultation or modification, reinforcing your regulatory compliance.

Share and collaborate on your legal documents securely, improving your team's efficiency while maintaining strict control over sensitive information.

Automate the archiving of your legal documents according to current standards, facilitating the long-term management of your files and compliance with legal retention obligations.

Access the platform

Discover the power of MyProof to secure your critical data. Our intuitive solution will enable you to protect, certify and share your sensitive information with complete confidence.

Use cases

Other MyProof use cases in legal and IP departments

Legal departments deal with the day-to-day confidential documents and sensitive information. They must ensure security, traceability and integrity while facilitating internal and external collaboration. Our a tool for departments legal meets these requirements by providing a safe working environment that complies with legal standards.

French cloud for storing litigation files

Legal teams need to secure their litigation files. The MyProof solution offers a cloud storage adapted to these requirements:

Servers located in France
Data encryption
Fine-tuned management of access rights

These features guarantee the integrity of legal information throughout the proceedings. Our platform enables legal departments to focus on their business, safe in the knowledge that their documents are protected to the highest standards.

Secure Drive for archiving contracts and legal agreements

Visit legal departments are faced with the challenge of preserving and securing their essential documents. MyProof responds to this challenge with a digital storage solution for the legal sector. This system enables :

- Centralize contracts and agreements
- Guarantee the confidentiality of legal documents
- Ensuring long-term preservation

Thanks to this digital archivingThis approach facilitates document management and reinforces the protection of sensitive information. This approach facilitates document management and reinforces the protection of sensitive information.

Blockchain time-stamping for regulatory documents

The management of regulatory documents requires tools adapted for the legal department. MyProof meets these requirements with :

Time certification of files
Verifying content integrity
Chronological recording of modifications

This approach, based on theblockchain time-stamping guarantees document traceability and authenticity. It enables teams to manage their digital archives according to current standards, ensuring regulatory compliance.

Alternative to the soleau envelope for corporate contracts

MyProof offers an innovative method for protecting company contracts: theblockchain time-stamping. This technology replaces the traditional Soleau envelope and offers several advantages to legal teams:

Creating a digital anteriority certificate
Protection of contractual documents
Simplified management of electronic evidence

Visit legal departments can secure their intellectual property and manage their commercial agreements in the digital age. This solution meets the need for traceability and authenticity of corporate documents.

Blockchain time-stamping for legal notices

L'blockchain time-stamping for legal notices meets legal requirements for time-based certification. This technology enables :

Check the existence of a document on a specific date
Prove content integrity
Establishing precedence in the event of a dispute

Visit legal departments using MyProof have a tool for validating their documents. The system generates an unalterable digital footprint, offering solid proof of the status of notices at any given moment. This method strengthens the position of companies in potential disputes.

datarooms software for centralizing legal documentation

Managing confidential legal documents poses challenges for legal teams. To meet this need, MyProof offers a document centralization solution. This legal dataroom enables lawyers and legal professionals to :

Structuring their document base
Teamwork on projects
Control access to sensitive information

Thanks to this tool legal departments can concentrate on their business while maintaining data confidentiality. The platform provides a secure environment for storing, sharing and collaborating on legal documents.

Secure datarooms for preparing legal disputes

Visit legal departments face document management challenges when preparing for litigation. To meet these challenges, MyProof offers a solution that :

Structured file organization
Collaboration between teams
Preserving part integrity

Our secure dataroom centralizes confidential documents in a protected environment. Legal professionals can build up their files, exchange information and guarantee the authenticity of documents in preparation for legal proceedings.